Facilities Use Information

General Regulations

The following general regulations shall apply to the use of school facilities by community groups:

1. The resident who filed the Application for Use of Facilities is responsible for ensuring that all participants understand and follow the general rules and regulations as outlined on the application for Use of Facilities Form, in this policy, and in the District’s Code of Conduct.
2. The gymnasium or any other facilities or equipment used by the applicant will be examined carefully after use. The applicant will be responsible for prompt restitution for any loss or damage occurring during the applicant’s use.
3. No reservations will be made until the district issues a signed, approved form copy to the person who filed the Application for Use of School Facilities. All approvals are restricted to the specified purposes for which issued. School authorities may revoke a permit at any time.

Application Process

Individuals or organizations desiring to use school facilities shall file the district application at the main office at least fourteen (14) days prior to the date when facilities are desired for use. The application should indicate the time, type and location of the facilities desired, the purpose of the activity and the organization or group requesting such use. The applications must be signed by a resident of the Poland Central School District.

Organizations applying to use school facilities must provide a proper and reasonable number of qualified adult supervisors; and equipment and conditions for participation must be safe and reasonable.

A certificate of general liability insurance as per the instructions on the Request for Use of Facilities Form must be provided by all non-school organizations. Groups without sponsoring organizations may be asked to provide signed waiver forms. The district has the right to request the following information when an application is submitted: Constitution of the organization, By-laws currently in effect, names of officers, and list of members.

Insurance and Release from Liability

Prior to approval, any group using school facilities is required to present evidence of liability insurance, with the District named as an additional insured, in the amount of $1,000,000 occurrence/$3,000,000 aggregate. All individuals shall act in a manner consistent with all applicable federal and state laws and regulations, as well as all policies, regulations and/or rules of the school district including the Public Conduct on School Property Policy and Regulation.

Lead Testing

State law requires school districts to sample all water outlets currently or potentially used for drinking or cooking purposes in buildings that may be occupied by students and to submit those samples to a state-approved lab for analysis. Testing must be completed every three years, unless the state Commissioner of Health requires testing sooner.

The state established an action level of 0.005 milligrams of lead per liter. If a sample from a water outlet exceeds this level, schools must take steps to prevent the use of the outlet for drinking or cooking purposes until it is remediated and follow-up testing confirms it is no longer above the action level.

School districts are required to report the results of all water testing to the state Department of Health, the state Education Department and the local health department, and to post the results — along with remediation plans, if required — on the official district website. Our results are below.

If you have any questions or concerns about lead testing results, please contact the District Office at (315) 826-7900.

2025 Lead Testing

• Lead Testing Results (July 2025)
  • Letter from Superintendent Laura Dutton to parents and guardians about the testing results (July 2025)
• Lead Testing Results (April 2025)

2025 State Audit

According to a recent audit conducted by the Office of the New York State Comptroller Tom DiNapoli, Poland Central School District was found to have not met certain lead testing and reporting state requirements during testing that took place in 2020-21 and 2023-25.

The State Audit Findings

According to the final audit report:

• In 2020-21, the district was unable to identify which water samples came from which water outlets (e.g. sink faucet, drinking fountain, etc.). As a result, auditors were unable to determine if adequate remediation plans had been implemented to address lead levels that exceeded the state established action-level of 5 micrograms of lead per liter, or 5 ppb.
• In 2020-21 and 2023-25, the district did not report lead testing results to all of the required parties (e.g. Department of Health, local health department, etc.) or within the required timeframe.

The complete report, published by the NYS Office of the State Comptroller Division of Local Government and School Accountability, is available to the public on the NYS Office of the State Comptroller website.

• Access the complete State Comptroller’s Report (August 2025).

Poland CSD’s Corrective Action Plan

Since the audit, Poland CSD has developed and implemented a sampling plan to accurately identify the water outlets being tested and their samples. The district is also in the process of developing a corrective action plan that addresses all of the state’s findings and recommendations.

All water outlets in the district that are used or have the potential to be used for drinking or cooking were properly tested in May 2024, April 2025, and/or July 2025.

Any fixtures that tested above 5 ppb in the 2024 sampling have been remediated or taken out of service to ensure the safety of our students, staff and community members.

The five fixtures that tested above 5 ppb in the 2025 sampling will be clearly labeled when students and staff return to school, indicating that the water from them is not to be used for consumption. These fixtures will be retested in August and September to determine if permanent removal is needed.

• View the district’s Corrective Action Plan submitted in response (August 2025)

2024 Lead Testing

• Lead Testing Results (May 2024)

2020 Lead Testing

• Third Party Laboratory Analysis Report (December 2020)
• Lead Testing Results (November 2020)

Asbestos Notification

As required by the U.S. Environmental Protection Agency, Poland CSD maintains asbestos management plans for district buildings. The plans are on file in each principal’s office and collectively at the District Office and are available for review during normal business hours. As required, periodic surveys are conducted every six months.

• View the District Policy 5016 Short-Term Worker Asbestos Notification.

Currently, there are no projects scheduled that will disturb asbestos-containing building material. For more information, contact the District Office.

Pesticide Notification

New York State education law requires schools to notify the school community that pesticide products may be used during the school year. Parents/guardians and staff members may request 48-hour advance written notification of certain pesticide applications. If an emergency application is necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the notification list.

View district policies regarding pesticide notification:

• District Policy 5019 Pesticide Alternatives and Notification.
• District Regulation 5109.1 Pesticide Notifications

To be included in a 24-hour notification, please contact the Business Office by phone, (315) 826-0205.

A new request must be submitted each year.

Fire Inspection

April 2026

Notice is hereby given that the annual inspection of the school building, bus garage, and bus storage facility of Poland Central School District for the fire hazards which might endanger the lives of students, teachers, employees therein, has been completed, and the report thereof is available at the District Office for inspection by all interested persons.